Personal data are processed by HBS for the purposes specified below.
For each purpose, we have provided the relevant legal basis for data processing and criteria for determining the data processing period.
I.
PURPOSE: contract performance or order execution, LEGAL BASIS: Article 6.1.b) of GDPR
PROCESSING PERIOD: the period of performing the relevant obligations and the statutory period of limitation of claims.
In the case of a contract or order between you and HBS, the data provided by you will be processed for the purpose of performing that contract or executing that order and for settlement purposes.
In the case of electronic forms used to download/order a file (e.g. an e-book, demo, report, etc.), the provided data will be processed in order to deliver the ordered file and for related contact and settlement purposes.
In the case of electronic forms used to sign up for a conference, training or other event organised by HBS, the provided data will be processed in order to organise the event and for related contact and settlement purposes.
II.
PURPOSE: business contacts, LEGAL BASIS: Article 6.1.f) of GDPR
PROCESSING PERIOD: until your objection submitted under Article 21 of GDPR is granted
Contact data entered into any electronic form, made available under a contract or order, or made accessible otherwise to HBS, may be processed for business contact purposes.
On this basis, representatives of HBS may contact you to present an offering of HBS's products or services, invite you to a meeting or event organised by HBS or for other marketing purposes. You may occasionally receive information on the products, services or activities of HBS, as well as other information related to the HBS's business.
If you are a representative of a supplier or service provider, representatives of HBS may also contact you to request a business proposal, information or documents.
If this is the case, your data will be processed to pursue the legitimate interests of the controller, namely the marketing and sale of its products and services as well as building and maintaining of business relations.
You have the right to object to such processing of your personal data in accordance with the User Access and Choice section.
III.
PURPOSE: newsletter, LEGAL BASIS: Article 6.1.a) of GDPR
PROCESSING PERIOD: until you unsubscribe from the newsletter (withdraw consent)
If you give your consent to receiving a newsletter from HBS, your email address will be used to send you our newsletter. The newsletter will be sent to you with the frequency determined by the marketing department, so as to ensure you have access to up-to-date information on the offering and activities of HBS, and other information regarding the HBS's business.
Please note that, irrespective of your consent to receiving the newsletter, the controllers may have lawful basis to process your data for the purpose of business contacts in pursuance of their legitimate interests (in accordance with par. II).
IV.
PURPOSE: reply to your inquiry, LEGAL BASIS: Article 6.1.a) of GDPR
PROCESSING PERIOD: until you cancel your inquiry (withdraw consent)
If you fill out a contact form or submit an inquiry otherwise (for instance, by email, telephone or social networking site), then you consent to being contacted with regard to your request or inquiry. To withdraw consent, please contact us at info@hydra-billing.com. Your consent may be withdrawn at any time; its withdrawal will not, however, affect the lawfulness of data processing prior to the consent being withdrawn, but such withdrawal will result in a lack of reply to your inquiry.
V.
PURPOSE: organisation and promotion of events, LEGAL BASIS: Article 6.1.f) of GDPR
PROCESSING PERIOD: the period of performing the relevant obligations and the statutory period of limitation of claims, or until your objection submitted under Article 21 of GDPR is granted
In the case of signing up for a conference, training or any other event organised by HBS, the data provided may be transferred to other participants, speakers, hotels and other entities involved in the organisation of that event. Information on the speakers may also be made publicly available on the website, in the event app, and in promotional and conference materials.
If this is the case, your data will be processed to pursue the controller's legitimate interests, namely the performance of contracts and other obligations as well as event-based promotion.
You have the right to object to such processing of your personal data in accordance with the User Access and Choice section.
VI.
PURPOSE: performance of contracts or execution of orders between HBS and a third party, LEGAL BASIS: Article 6.1.f) of GDPR
PROCESSING PERIOD: the period of performing the relevant obligations and the statutory period of limitation of claims, or until your objection submitted under Article 21 of GDPR is granted
If you are indicated by your employer or other entity as a contact person, your data may be processed for the purpose of performing and settling a contract (or order) between HBS and your employer or such other entity. In this case, data processing will involve ongoing contacts related to the contract performance, preparation and retention of contract performance documents, as well as exercise and defence of any legal claims.
Your data will be processed to pursue the controller's legitimate interests, namely the safeguarding of rights, performance of contracts and receiving due compensation.
You have the right to object to such processing of your personal data in accordance with the User Access and Choice section.
VII.
PURPOSE: contacts with the media and media promotion of the activities, products and services of HBS, LEGAL BASIS: Article 6.1.a) of GDPR
PROCESSING PERIOD: until you express a wish to discontinue contacts (withdraw consent)
In the case of journalists, editors, reporters and other persons involved in journalism, personal data will be processed for the purpose of maintaining contacts between representatives of HBS and the media, and to promote the activities, services and products of HBS in the media. In particular, this may include informing the media of important events, activities, products and services, as well as achievements of HBS.
Contact with a representative of HBS will be treated as consent to such contacts. If you consent to such contacts, your consent is voluntary and may be withdrawn at any time. To that end, please contact us at info@hydra-billing.com. Withdrawal of your consent will not affect the lawfulness of data processing before its withdrawal.
VIII.
PURPOSE: fulfilment of the legal obligation to prepare and retain documents,
LEGAL BASIS: Article 6.1.c) of GDPR
PROCESSING PERIOD: the retention period for invoices, accounting records and documents confirming the conclusion and performance of contracts, arising from the controller's national laws.
If a contract is performed, order is executed or other service is provided to you, we will also process your personal data included in invoices, accounting records or other documents confirming the contract's conclusion and performance in order to draw up and retain the necessary documents as required by applicable laws. This applies in a situation where you are a party to the contract or order, where your employer or business partner is a party to the contract or order, or where any service (for instance hotel booking) has been provided to you.
IX.
PURPOSE: confirming the fulfilment of obligations, and exercise or defence of legal claims,
LEGAL BASIS: Art. 6.1.f) of GDPR
PROCESSING PERIOD: the period of performing the relevant obligations and the statutory period of limitation of claims
Data entered into any electronic form, made available under a contract or order, or made accessible otherwise to HBS may be processed for purposes related to retention of information or documents confirming the fulfilment of obligations by HBS and for the purpose of exercising or defending any legal claims by HBS. This applies in a situation where you are a party to the contract or order, where your employer or business partner is a party to the contract or order, or where HBS was required, on whatever basis, to perform a service for you or to exercise your rights.
If this is the case, your data will be processed to pursue the controller's legitimate interests, namely the safeguarding of rights, confirming the fulfilment of obligations and receiving due compensation.
You have the right to object to such processing of your personal data in accordance with the User Access and Choice section.